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Going abroad with TUM SOMex (incl. ERASMUS+)

TUM SOMex (incl. ERASMUS+)

Applications are closed

The results of the Clearing Procedure will be published on Tuesday, 20 February 2024 (late afternoon).

 

If you received a nomination offer, please actively accept the offered exchange place. Please check your emails.

 

 

TUM SOMex (incl. ERASMUS+)

Exchange in AY 24/25

Our student visiting hours (in person) in Munich are on Wednesdays between 9:30 am and 12 noon in 3550 (Student Hub). 

 

The slides of our last info session (winter term 2023/24) can be found here.

Exchange partnerships with worldwide destinations (incl. ERASMUS+)

For TUM SOMex (incl. ERASMUS+), TUM School of Management cooperates directly with more than 100 leading business schools and faculties at renowned universities all around the world. The international exchanges organized by our program are exclusive to students of TUM School of Management.

 

All of our partners can be found in the Overview TUM SOMex (incl. ERASMUS+). Please note that we will keep updating this list until the application tool opens in mid-December. 

Start your personal adventure abroad now!

Have you already caught the travel bug? But before you pack your bags and head into the wild blue yonder, there are several steps you need to take.

 

Spending some time abroad requires good preparation and several administrative and organizational steps. Please note, that it is important to start preparations about a year before your application.

With TUM SOMex (incl. ERASMUS+), you receive valuable support before, during and after your stay abroad. The process may sound like it involves a great deal of effort, but don’t forget that the experiences you gain and the people you meet during your exchange are priceless.

 

If there are any questions left, you can ask us in person during our office hours or mail us.

Preparing your application: We recommend to start your preparation about two years in advance.

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    While planning to do a study program abroad, please consider that you will have to provide proof of competence in a foreign language. Also keep in mind that the partner institution you chose may have specific requirements regarding skills and certificates. Check the language requirements in our Overview TUM SOMex (incl. ERASMUS+) (updated 12 December 2023). Please find details on the accepted proofs of languague proficiency here.

     

    The TUM Language Center offers students various opportunities to develop these professional communication skills and obtain certificates. We recommend you take the free DAAD certificate test at the TUM Language Center. Please note, online DAAD tests in English are offered regularily. Due to limited capacity please make sure to register in time. TOEFL and IELTS are also accepted. Please note that at the time of your application your language certificate must not to be more than 24 months old. However, if it is older than 18 months, it might be expired by the time of application at the host university and you might need a new certificate then.

    If you are currently enrolled in a language course at the TUM Language Center, but it won't be fully completed before the deadline, you may ask your lecturer to confirm your regular attendance in the course. This can only be accepted if the confirmation was signed towards the end of the course.

    Confirmation language course attendance

     

    If you are a NON-EU citizen, in addition to the language requirements on our overview, the university might require other language certificates or general documents for your Visa. Please be aware that these documents can be costly and make sure to inform yourself about additional requirements beforehand.

    TUM SOMex language requirements

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    You should now gather information on how to finance your stay abroad.

     

    Students visiting one of our European partner institutions may receive a scholarship under ERASMUS+. Others will have to apply for other scholarships themselves.

     

    We provide an overview with all relevant information on scholarships and how to apply once you receive an exchange place here.

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    Having demonstrated engagement for students from abroad will also be taken into consideration during the assessment of your application. Volunteering as a buddy within the Buddy Program (Munich) / Buddy Program (Heilbronn) of TUM School of Management is crucial – so do not forget to hand in your application as a buddy on time.

     

    Another option is to consider offering your accommodation during your own semester abroad via the Accommdation Database for incoming exchange students of TUM School of Management. Check the possibilities for subletting a room and prepare the required documents on time before the application deadline. There are two forms you need to fill out: the conditions for participation and an accommodation offer.

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    Clarify the right timing for your semester abroad. Bachelor students have to be enrolled at least in their 3rd semester in order to be able to apply. We recommend bachelor students apply during their 3rd semester (winter semester) for an exchange in their 5th or 6th semester and master’s students apply during their 1st or 2nd semester (winter semester) for an exchange in their 3rd or 4th semester.

     

    Please note: You can participate in a TUM-organized exchange program only once per educational cycle (bachelor: cycle 1, master: cycle 2). However, if we have free exchange places at the end of the selection period, we can offer them to you. Please let us know, if you are interested by the end of February.

     

    If you have accepted an exchange place for TUMexchange, you cannot apply for TUM SOMex in the same application period.

     

    A look at our overview of all TUM SOMex (incl. ERASMUS+) destinations and the statistics of previous selection rounds might help you to decide which universities you want to specify in your application. Our regular information sessions (approx. June and October) provide a good opportunity to receive further information (you can find the presentation of the last event here).

    In addition, you can study the academic programs of the partner institutions.

     

    Experience reports of previous outgoing students can be found in the download center (non-ERASMUS + JIPs) and the MoveOn database (ERASMUS+).

     

    Please note, exchange to the country in which the higher education entrance qualification or bachelor’s degree was obtained is not possible.

     

    For NON-EU TUM students: Check eligibility and relevant documents for Visa at the desired host country.

     

    For individual questions, you may also come by during our office hours.

     

    Overview TUM SOMex (incl. ERASMUS+) This list will be updated regularly until we open the application tool. Please make sure to always download the latest version.

    Statistics

    TUM SOMex language requirements

  • As an applicant, you can choose up to three destinations within our TUM SOMex (including ERASMUS+) program for your study abroad.
     

    Please prepare the following documents:

     

    • Students in the first semester of a master’s program: graduation certificate from your diploma or bachelor’s degree, with your average final grade.
    • Students in the second semester of a master’s program please note: If you have achieved less than 24 ECTS in your master’s program, your final bachelor grade will be considered. We therefore we kindly ask you to upload the transcript of your bachelor studies.
    • For all other students: please upload your transcript which you can download from TUMonline
    • Proof of language proficiency
    • Single-page Curriculum Vitae using this template
    • Motivation using this template
    • Optionally – Engagement for incoming exchange students
      • Buddy program: A written confirmation that you have worked as a buddy for incoming exchange students in the past (not required for current buddies – please upload a pdf file stating that you are currently a buddy)
      • Accommodation database: the signed Conditions for participation and the document Accommodation offering for subletting a room (for accommodation in Munich only)

     

     

    All documents must be uploaded into the application tool before the deadline. A delayed submission will not be accepted.

     

    Please apply via the online application form.

     

    You only have to apply via the online application tool for TUM SOMex (including ERASMUS+). After you are nominated for an exchange place via TUM SOMex you will have to register your semester abroad in MoveOn, the TUMwide registration portal.

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    Language proficiency

     

    • Our partner universities require students to show proof of their language proficiencies. Please check the specific requirements of the respective partner and program you choose (For NON-EU students, please also refer to the embassy they might need addtional documents for your Visa).
    • Accepted language certificates include passed TUM language courses, the DAAD test offered by the TUM Language Center as well as TOEFL and IELTS. Other language certificates may be accepted if they are in line with the Common European Framework.
    • Certificates must be less than 24 months old. If you have any doubts regarding the language certificate please contact outgoing@mgt.tum.de.
    • Proof of basic knowlegde for current language courses:

     

    Your application will be assessed on the basis of various criteria summed up in a score, which is composed of:

     

     

    Your grades (65%)

     

    • Your current average grade, weighted by ECTS credit points.
    • Master’s students applying during their first semester submit their graduation certificate of their diploma or bachelor’s degree as substitute.
    • You should have completed 80% of the expected ECTS credit points for your semester. The expected amount per semester is 30 ECTS. 

     

     

    Motivation (25%)

     

    • To ensure that you have deliberately chosen your university preferences and have put thought into how your stay abroad complements your studies at TUM and fits into your timeline and curriculum, we require you to write a motivational letter
    • The content focuses on the following three questions
      • What is your general motivation to go abroad?
      • Why did you choose this country and university? Please briefly explain all of your choices.
      • How is your stay going to contribute to your studies at TUM? Which parts of your curriculum do you want to do abroad that can be recognized at TUM? How are you going to plan your studies at TUM around possibly differing semester times abroad?
      • Additional language skills, social engagement and your CV (template) will be taken into consideration
    • Please state your motivation in the template provided.

     

     

    Engagement for incoming exchange students (10%)

     

    • Volunteer as a buddy within our Buddy Program for incoming exchange students or freshmen.
      Please note: Participation in mentoring programs for overseas students organized by Technical University of Munich (TUMi) will not grant you bonus points for TUM SOMex (incl. ERASMUS+).
    • Sublet a room or apartment to incoming exchange students during your own exchange period. If you are interested in subletting an accommodation, there are two forms you need to fill out: the conditions for participation and an accommodation offer. Please note that the bonus for your TUM SOMex (incl. ERASMUS+) application only applies if you sublet your room via TUM School of Management accommodation offers.

     

    You are only granted a bonus for either participation in the Buddy Program or by subletting your room to an exchange student.

     

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    If you are not selected in the first round, you can apply again for one of the remaining places via the clearing procedure. For your second-round application, you can choose up to three new destinations for your study abroad and submit the relevant materials. Please apply via the TUM SOMex online application form.

    Find the remaining places for AY24/25 here: Overview Clearing Procedure TUM SOMex

     

    If you have not applied in the first selection procedure, please see all the information on how to apply above “Step 5: Hand in your application”.

     

     

Before your stay abroad

  • Around April / May, TUM School of Management’s International Office organizes and invites you to a networking event. At these get-togethers, you first get some information regarding your study abroad, and frequently asked questions get answered. You will have the special chance to network with students who have already spent their semester abroad at the same institution or with incoming exchange students from there. You should not miss the opportunity to hear first-hand about your new faculty, university and country in general.

  • After applying successfully for TUM SOMex (incl. ERASMUS+), TUM School of Management International Office will nominate you at the respective partner institutions. After the nomination, you will probably be informed about all required application documents for directly applying to the university by us or by our colleagues at the partner institutions abroad. Please make sure to also check the deadlines yourself. Not all partner universities send information after the nomination. You then need to follow the individually given instructions on needed documents and comply with deadlines. You are responsible to apply on time.

     

    If you are going on exchange with ERASMUS+, please make sure you also prepare all required documents for your grant.

  • Please prepare a learning agreement for the courses you plan to pass during your stay abroad. This might already be necessary for the application at your host university. 

     

    Please note: For ERASMUS+, it's mandatory to complete an Online Learning Agreement (OLA) before the start of semester abroad. 

     

    For students going to non-ERASMUS countries, it's not mandatory, but recommended to submit a "Learning Agreement for students going to non Erasmus countries and freemover students" to outgoing@mgt.tum.de about 3-4 weeks prior to the semester start at your host university.

     

    For further information on how to complete the (Online) Learning Agreement, please see "How to get credits transferred" in the section Credit Transfer.

     

    Keep in mind: We expect our outgoing students to take study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university. 

During your stay abroad

You have the official admission to one of our TUM SOMex (incl. ERASMUS+) partner institutions. Congratulations! You will gain international experiences and unforgettable memories, improve your language skills, learn about a new academic system and expand your horizon.

 

To make your stay run smoothly, our colleagues in charge of incoming students at your host university will support you. If we can provide assistance from a distance, do not hesitate to contact us, too.

You may change your learning agreement after arriving at the host university. If you are an ERASMUS+ student, please respect the ERASMUS+ requirements. For more information on the ERASMUS+ learning agreement please have a look at the guide on “How to fill out a Learning Agreement for Erasmus students”.

 

Please do not forget: As an exchange student, you are an ambassador of the TUM School of Management. Be a role model and share information with local students. We highly appreciate your participation at study abroad fairs or similar events. Please inform us about your participation and we will provide you with a package you may use. In terms of workload during your exchange, we expect you to take courses worth at least 15 ECTS. 

Credit transfer

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    Studying abroad is as exciting as it is beneficial to your academic career. We expect our outgoing students to take study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university. 

     

    There are different credit transfer options. Please find the overview for your study program here:

     

     

     

    1. Direct 1:1 transfer

     

    Please refer to our database for transfer of credits for detailed information on which courses from your study abroad will be directly recognized for a specific TUM course without any difficulties. This is only possible if the TUM course shows up in your study tree in TUMonline, so please make sure that this is the case.

    If you want to attend a course at your host university that has very similar topics to a course at TUM School of Management but is not yet included in the database, you may request an equivalence check at the offering chair. Please send the below form and the course description to the appropriate contact person (see instructions on the form).

     

     

     

    2. Electives

     

    Besides direct recognition, you can use your courses abroad as your elective courses or for your mobility window. Please have a look at the details regarding credit transfer for electives in your study program.

     

     

    3. Learning Agreement

     

    Please prepare a learning agreement for the courses you plan to pass during your stay abroad.

    For ERASMUS+, you have to complete an Online Learning Agreement (OLA) before the start of semester abroad.

     

    In order to be able to complete the OLA correctly, there is a two step procedure:

     

    1. Complete the "TUM Learning Agreement". You need help? We have provided a guide on “How to fill out the TUM Learning Agreement for Erasmus + students".

     

    2. After getting back the approved TUM Learning Agreement for ERASMUS+ students by the TUM MGT International Office, transfer the information into the OLA Platform. “Manual: Online Learning Agreement (OLA) for ERASMUS+ students

     

     

    If you study at a university which is not a part of ERASMUS+ or if you are a freemover student, you can submit our “Learning Agreement for students going to non-ERASMUS countries and freemover students”. You need help? We have provided a guide on “How to fill out the Learning Agreement for students going to non-ERASMUS countries and freemover students”.

     

    Please make sure to send the course descriptionsof all courses as direct links or official PDFs provided by the host universities when you submit your Learning Agreement. We cannot sign your Learning Agreement if we don't have information on the courses you wish to take. 

     

     

    4. Recognition process after your mobility

     

    Please send us the following documents to start the recognition process after your return:

    If you did not submit a Learning Agreement before/during your stay, please make sure to provide information on the courses you wish to transfer (direct links or official PDFs).

     

    All relevant documents and forms for credit transfer and recognition can also be found in our download center.

     

    For further information regarding credit transfer, please contact the International Office of TUM School of Management via outgoing@mgt.tum.de.

     

    5. (Advanced) International Experience

     

    The International Office is not responsible for the recognition of the module.

    For information regarding the recognition of your (Advanced) International Experience module, please check out the provided factsheets in the download center of your study programme or contact the responsible professorship.

After your stay abroad

A few days before leaving your host university, make sure to get your confirmation of stay signed.

 

Please find the confirmation of stay for ERASMUS+ students here.

 

Please find the confirmation of stay for students going to non-ERASMUS countries here. (see International Exchange Programs > International)

 

At the end or after your semester abroad your host university will provide you with with an official transcript of records. This document lists your academic achievements from your study abroad. For any questions concerning your transcript of records, please get in touch with the person in charge at your host university.

 

Once back at TUM, you will write your report on your semester abroad for future students. We will also invite you to share your own experience at our networking events.

 

Finalize getting your credits transferred: The application for the recognition of your courses abroad has to be submitted within the first semester after your stay abroad. Please hand in an official transcript of records together with the signed form for academic recognition for courses at Universities abroad after mobility to outgoing@mgt.tum.de. If you do not have a learning agreement, we will also need the course description of the courses you have taken abroad.

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