Application procedure TUM SOMex (incl. ERASMUS+)

TUM SOMex (incl. ERASMUS+) is open to all students enrolled at the TUM School of Management.
- Bachelor students must be enrolled at least in their 3rd semester.
- Applicants must have achieved on average 24 ECTS per completed semester (=80% of the regular semester workload).
  If this is not the case, please include a written explanation with your Transcript of Records and, if available, relevant supporting documentation. The selection committee will decide on the basis of your justification if your application can be considered.
- Students have to be enrolled at TUM School of Management for the entire duration of their exchange.
Recommended exchange periods:
- Bachelor students: Application in the 3rd semester for an exchange in the 5th or 6th semester.
- Master students: Application during the 1st or 2nd semester for an exchange in the 3rd or 4th semester.
Please note!
- You can participate in a TUM-organized exchange program only once per educational cycle (bachelor: cycle 1, master: cycle 2).
- If you have accepted an exchange place for TUMexchange, you cannot apply for TUM SOMex in the same application period!
Our expectations and conditions for participation
- Workload of min. 15 ECTS and min. two study-related courses at the partner university
- Taking Part in Fairs / International Days at the partner university
- Writing an experience report about your stay abroad
- Taking part in the networking event after your stay abroad to share your experiences with future outgoing students
The application period starts in December each year and ends in mid-January. You have to apply one academic year in advance. You can indicate up to three preferences for host universities when applying. The first preference has more weight.

HELPFUL DOCUMENTS FOR YOUR DECISION:

1. Overview TUM SOMex (incl. ERASMUS+): All available exchange places
- Make sure to read all information carefully and consult the partner university's website and fact sheet as well. Please consider the specific faculty you will be nominated for.
- Our Overview list is updated regularly until the application period begins. Always re-download the latest version before consulting it to ensure you have the most current information.
2. Nomination statistics of previous selection rounds might give you an impression on how popular each university is.

3. Read experience reports of previous outgoing students to get a better impression of our partner universities! Experience reports can be found in:
- Download center (non-ERASMUS)
- and the MoveOn database (ERASMUS+) (filter for Program: Erasmus Studies, Subject Area: MGT-Business Administration)
ERASMUS+ v.s NON ERASMUS Exchange:
- ERASMUS+: If you are nominated for exchange at an ERASMUS+ partner university (see 1^st column in the "Overview TUM SOMex"), you will receive funding. The central TUM Global & Alumni Office is in charge of this ERASMUS+ grant. A separate application is not necessary. You will receive further instructions after you have been selected for exchange. Students going to Switzerland can get funding via the Swiss-European Mobility Programme (SEMP).
- Non-ERASMUS: TUM does not provide funding for NON-ERASMUS exchange. Please note that there is no funding for exchange in the UK since Brexit.
For NON-European students: Check eligibility and relevant documents for Visa at the desired host country before applying! Having a study visa for Germany does not automatically mean that you will be allowed to travel to other European countries for a semester abroad. For further information please refer to your respective embassy.
Your application will be assessed on the basis of various criteria summed up in a score, which is composed of:
- 65 % Average Grade
- 15 % Motivation
- 10% Language Score (you can improve your score by demonstrating basic knowledge of the host country’s language)
- 10% Engagement for incoming exchange students or freshers (either Buddy Bonus or Accommodation Database)
All documents must be uploaded into the application tool before the deadline. A delayed submission will not be accepted. Please apply via the TUM SOMex online application form only and submit the following under the relevant upload category:
- Current Transcript of Records (downloaded from TUMonline)
  Master students with less than 24 ECTS: Please submit your graduation certificate from your diploma or bachelor’s degree, with your average final grade.
- Proof of language proficiency
  All language requirements (see "Overview TUM SOMex") need to be met by the time of application. The accepted certificates are listed here: TUM SOMex language requirements
  If there is no 2^nd language requirement for the partner university you have chosen to apply for, an optional proof of basic knowledge in the local language will improve your score. Please attach it to your proof of language proficiency of your 1st language requirement and upload it as one document under language proficiency.
  If you are enrolled in a language course in the winter term that is not yet finished at the time of application, you can use the "Confirmation of language course attendance" (signed in December) as proof of basic knowledge in the local language. Please submit the certificate of achievement (Einzelleistungsnachweis) once you have passed the course.
  Certificates must be less than 24 months old (except proof for English B2)
- Single-page CV using this template
- Motivation letter using this template
- Optional – Engagement for incoming exchange students or freshers
  Buddy program (only programs of TUM MGT; Campus Heilbronn or Campus Straubing): A written confirmation that you have worked as a buddy for incoming exchange students or freshers in the past (not required for current buddies – please upload a pdf file stating that you are currently a buddy). Buddies for freshers at Campus Straubing are not eligible for the bonus.
  Accommodation database: the signed Conditions for participation and the document Accommodation offering for subletting a room (for accommodation in Munich only)
The application period starts in December each year and ends in mid-January. You have to apply one academic year in advance. Please apply via the TUM SOMex online application form. Do NOT use the TUM Portal for Outgoing Mobilities (MoveOn) to submit your application!

There are up to three application rounds:
- Main application period: approx mid-December - mid-January
- Clearing procedure: approx. early February
  For your second-round application, you can choose up to three new destinations for your study abroad and submit the relevant materials.
- Remaining places (if applicable): early March
  If you haven't taken part in the previous rounds, please send an email to outgoing@mgt.tum.de by mid-February if you want to be informed about the remaining places

Before your stay abroad

Congratulations on your successful TUM SOMex (incl. ERASMUS+) application!

After your acceptance, we will nominate you to your host university. Please note that nomination deadlines vary. Some students will receive details earlier than others. Once nominated, you will receive instructions for the host university’s application process. Check all deadlines carefully! You are responsible for applying on time. Your host university is your main contact for local matters such as housing. Start your search early, as accommodation can be competitive. Helpful links are available on this website.

In April/May, we invite you to a virtual networking event with former and future TUM SOMex students. Here, you will receive key information about your stay abroad and have the chance to connect with students who have studied at your future university. This is a great opportunity to gain first-hand insights about your host institution and country.

You should also start your course selection at your host university and prepare your Learning Agreement. Read more aobut the preparation for credit transfer in the next section.

If you are going on exchange with ERASMUS+, please also prepare all required documents for your grant.

Preparation for credit transfer from abroad

Studying abroad is as exciting as it is beneficial to your academic career. We expect our outgoing students to take and pass study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university.

Generally, there are two options for credit transfer:

1. Electives (general recognition)

Most students at TUM School of Management use courses taken abroad as elective modules. This is the most common form of credit transfer! The recognition of electives is checked by the International Office in the process of creating your Learning Agreement. Please follow the instructions outlined under Section “3) How to prepare your Learning Agreement?”.

For detailed requirements regarding elective credit transfer in your specific study program, please refer to the PDFs under 2) What are the rules for my study program? titled: Recognition of International Modules – [Your Study Program]. These documents outline which types of courses can be recognized as electives and what criteria must be met.

2. Direct 1:1 transfer (substituting recognition)

For recognition outside your electives, you need to apply for 1:1 recognition. This means that courses are directly recognized as equivalent to specific TUM courses. For this to be possible the TUM course must appear in your study tree in TUMonline. You can find detailed information in our “Database for transfer of credits” which lists courses that have already been checked:

🔗 Database for transfer of credits (1:1 recognition)

If you plan to take a course abroad that is similar to a TUM School of Management course but is not yet listed in the database, you can request an equivalence check:

For students at Campus Munich and Heilbronn (TUM MGT chair only!):

Submit your request on the Platform PIM (login with your TUM credentials). Select the application type “Pre-Recognition”. You can start a recognition application on your dashboard. You can find a detailed user guide here.

For students at Campus Straubing or if the Chair is from a different TUM School:

Submit your request at the offering chair or center. Please send the form below and the course description to the appropriate contact person (see instructions in the form).

🔗Confirmation of course equivalence of international modules (for chairs from a different school and students from Straubing)
Each degree program has its own rules and conditions for the recognition of credits. Generally, we expect our outgoing students to take and pass study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university. Please find the overview for your study program here:

🔗 Undergraduate programs
🔗 Graduate programs
Before leaving on your semester abroad, you need to prepare a Learning Agreement for the courses you plan to pass during your stay abroad. Make sure to send the course descriptions of all courses as direct links or official PDFs provided by the host universities when you submit your Learning Agreement. We cannot sign your Learning Agreement if we do not have information on the courses you wish to take.

ERASMUS+
- For ERASMUS+, you have to complete an Online Learning Agreement (OLA) before the start of semester abroad. In order to be able to complete the OLA correctly, there is a two-step procedure:
  1. Complete the "TUM-PDF-Learning Agreement". Please consult our “Handbook for Learning Agreement (Erasmus+, SEMP)” while filling it out.
  2. After getting back the approved TUM-PDF-Learning Agreement for ERASMUS+ students by the TUM MGT International Office, transfer the information into the OLA Platform. “Manual: Online Learning Agreement (OLA) for ERASMUS+ students”
NON-ERASMUS & FREEMOVER
- If you study at a university that is not a part of ERASMUS+ or if you are planning a Freemover stay, you can submit our “Learning Agreement for students going to non-ERASMUS countries and freemover students”. Please consult our “Handbook for Learning Agreement (non-Erasmus & Freemover)" while filling it out.
SHORT-TERM PROGRAMMES
- If you are going abroad on a short-term program (summer/winter schools, Athens, EuroTeQ, etc.), you can submit our “Learning Agreement for students going on short-term programs”. Please consult our “Handbook for Learning Agreement (short-term programs)” while filling it out.

During your stay abroad

You have received official admission to one of our partner universities. Congratulations!

You will gain international experience and unforgettable memories, improve your language skills, get to know a new academic system, and broaden your horizons.

To ensure a smooth stay, the contact persons at your host university are available for all questions regarding your arrival. Our TUM SOMex team is also here to support you. You can still make changes to your Learning Agreement after arriving at the host university. ERASMUS+ students should pay attention to the specific requirements of the program. Further information can be found in the section “Preparation for Credit Transfer from Abroad”.

Do not forget: As an exchange student, you are an ambassador of the TUM School of Management. Be a role model and inform local students about the TUM School of Management, for example by participating in Study Abroad Fairs or similar events. Please let us know about your participation, and we will provide materials you can use. During your exchange, we expect you to successfully complete at least 15 ECTS.

After your stay abroad

1. Get the Confirmation of Stay signed
- Get the document signed no earlier than 5 days before your last academic activity at the host university.
- ERASMUS+ students: Template available in Moodle (TUM Global and Alumni Office)
- Non-ERASMUS students: see this website for a template
2. Upload your Transcript of Records (ToR)
- If TUM receives your ToR from the host university, it will be forwarded to you.
- If you receive it directly, forward it to the TUM SOMex team at the MGT International Office.
- Contact your host university's coordinator for ToR-related questions.
ERASMUS+ students: Complete any additional tasks related to the ERASMUS+ Grant (TUM Global and Alumni Office).
For students from Campus Munich and Heilbronn:

Please submit your application via the Platform PIM (login with your TUM credentials). Select the application type “Subsequent recognition” and start your application on your dashboard. You can find a detailed user guide here.

You need the following documents:

1. Official Transcript of Records (signed, stamped, or with a verification link)
2. Signed Learning Agreement (For Erasmus+ students: PDF-LA, not OLA)
- If no Learning Agreement has been signed before/during mobility, you need the official course descriptions.
For students from Campus Straubing:

Submit the following to recognition@mgt.tum.de:

1. Official Transcript of Records (signed, stamped, or with a verification link)

2. Signed “Form for Academic Recognition after mobility”

3. Signed Learning Agreement (For Erasmus+ students: PDF-LA, not OLA)
- If no Learning Agreement has been signed before/during mobility:
  official course descriptions and/or
  signed "confirmation of course equivalence" for direct 1:1 recognitions.
- Subject line: TUM student ID number, study program and TUM campus.
The expected processing time is 3-4 months. Only one recognition request is processed per exchange. The request must be submitted no later than the end of the semester following your exchange semester. No changes can be made once the request has been processed.
Support and inspire other students during the selection process of their semester abroad, enabling them to make great experiences as well with the help of your recommendations and tips. Writing an experience report is mandatory. You need to upload it as part of your After Mobility documents.
By completing the TUM SOMex Survey you will help us reevaluate and improve our partnership with your host university. This will enable us to make studying abroad easier for new students based on your experiences.

You will receive the link with our e-mail including important information.
Take part in our networking event for outgoing students to share your experiences and knowledge with new students while improving your presentation skills and knowledge. You will receive an invitation via e-mail.

Contact

Selina Schwarz

International Office, Program Coordinator - Erasmus+ (except FI, IS, NO, SE), Swiss-European Mobility Program (SEMP), Freemover (Europe), Internships: Outgoing

outgoing@mgt.tum.de

+49 89 277 809 618

Room 3550 Student Hub
Consultation hours
In person: Wednesday, 9:30 am - 12 noon, room 3550 (Student Hub, Campus Munich)

Phone/Teams: Tuesday, 2 pm - 3:30 pm
Teams link: https://teams.microsoft.com/meet/39115185502813?p=ggxHDj9FdtoUIhXNMo

Please note that there are no consultation hours on the following days:
- Wednesday, 29 April 2026
- Tuesday, 5 May 2026
Anke Dautel

International Office, Program Coordinator – Erasmus+ (Norway, Finland, Iceland, Sweden): Outgoing

outgoing@mgt.tum.de

+49 (7131) 264 18612

Room L.1.30

Consultation hours

Phone/Teams: Monday: 8.15 a.m. – 9.15 a.m. | Thursday: 8.30 a.m. – 10.30 a.m.

Link: https://teams.microsoft.com/meet/33714615197875?p=PuIGTu06YBCMyFbC90

ID: 337 146 151 978 75

Passcode: wo9dp23Q

Please note: on 20 April, office hours end at 9 a.m. I am out of the office on 27 April 2026, so there will be no office hours that day.
Eva Schmidhuber

International Office, Program Coordinator - non-Erasmus, Freemover (outside Europe): Outgoing

outgoing@mgt.tum.de

+49 89 277809667

Room 3550 Student Hub
Consultation hours
In person: Wednesday, 9:30 am - 12 noon (Room 3550, Student Hub, Campus Munich).

Phone/Teams: Monday, 1 pm - 2:30 pm

Teams link: https://teams.microsoft.com/meet/3597381248502?p=Sah7OxtHuR5MD0fi9g

Please note that there are no consultation hours on the following days:
- Wednesday, 29 April 2026
- Monday, 4 May 2026

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