TUM SOMex (incl. ERASMUS+)

Application Procedure TUM SOMex (incl. ERASMUS+)

TUM SOMex (incl. ERASMUS+) is open to all students enrolled at the TUM School of Management.
- Bachelor students must be enrolled at least in their 3rd semester.
- Applicants must have achieved on average 24 ECTS per completed semester (=80% of the regular semester workload).
  If this is not the case, please submit a justification attached to your Transcript of Records. The selection committee will decide on the basis of your justification if your application can be considered.
- Students have to be enrolled at TUM School of Management for the entire duration of their exchange.
Recommended exchange periods:
- Bachelor students: Application in the 3rd semester for an exchange in the 5th or 6th semester.
- Master students: Application during the 1st or 2nd semester for an exchange in the 3rd or 4th semester.
Please note!
- You can participate in a TUM-organized exchange program only once per educational cycle (bachelor: cycle 1, master: cycle 2).
- If you have accepted an exchange place for TUMexchange, you cannot apply for TUM SOMex in the same application period!
Our expectations and conditions for participation
- Workload of min. 15 ECTS and min. two study-related courses at the partner university
- Taking Part in Fairs / International Days at the partner university
- Writing an experience report about your stay abroad
- Taking part in the networking event after your stay abroad to share your experiences with future outgoing students
The application period starts in December each year and ends in mid-January. You have to apply one academic year in advance. You can indicate up to three preferences for host universities when applying. The first preference has more weight.

HELPFUL DOCUMENTS FOR YOUR DECISION:

1. Overview TUM SOMex (incl. ERASMUS+): All available exchange places
- Make sure to read all information carefully and consult the partner university's website and fact sheet as well. Please consider the specific faculty you will be nominated for.
- Our Overview list is updated regularly until the application period begins. Always re-download the latest version before consulting it to ensure you have the most current information.
2. Nomination statistics of previous selection rounds might give you an impression on how popular each university is.

3. Read experience reports of previous outgoing students to get a better impression of our partner universities! Experience reports can be found in:
- Download center (non-ERASMUS)
- and the MoveOn database (ERASMUS+) (filter for Program: Erasmus Studies, Subject Area: MGT-Business Administration)
ERASMUS+ v.s NON ERASMUS Exchange:
- ERASMUS+: If you are nominated for exchange at an ERASMUS+ partner university (see 1^st column in the "Overview TUM SOMex"), you will receive funding. The central TUM Global & Alumni Office is in charge of this ERASMUS+ grant. A separate application is not necessary. You will receive further instructions after you have been selected for exchange. Students going to Switzerland can get funding via the Swiss-European Mobility Programme (SEMP).
- Non-ERASMUS: TUM does not provide funding for NON-ERASMUS exchange. Please note that there is no funding for exchange in the UK since Brexit.
For NON-European students: Check eligibility and relevant documents for Visa at the desired host country before applying! Having a study visa for Germany does not automatically mean that you will be allowed to travel to other European countries for a semester abroad. For further information please refer to your respective embassy.
Your application will be assessed on the basis of various criteria summed up in a score, which is composed of:
- 65 % Average Grade
- 15 % Motivation
- 10% Language Score (you can improve your score by demonstrating basic knowledge of the host country’s language)
- 10% Engagement for incoming exchange students (either Buddy Bonus or Accommodation Database)
All documents must be uploaded into the application tool before the deadline. A delayed submission will not be accepted. Please apply via the TUM SOMex online application form only and submit the following:
- Current Transcript of Records (downloaded from TUMonline)
  Master students with less than 24 ECTS: Please submit your graduation certificate from your diploma or bachelor’s degree, with your average final grade.
- Proof of language proficiency
  All language requirements (see "Overview TUM SOMex") need to be met by the time of application. The accepted certificates are listed here: TUM SOMex language requirements
  If there is no 2^nd language requirement for the partner university you have chosen to apply for, an optional proof of basic knowledge in the local language will improve your score.
  If you are enrolled in a language course in the winter term that is not yet finished at the time of application, you can use the "Confirmation of language course attendance" (signed in December) as proof of basic knowledge in the local language. Please submit the certificate of achievement (Einzelleistungsnachweis) once you have passed the course.
  Certificates must be less than 24 months old (except proof for English B2)
- Single-page CV using this template
- Motivation letter using this template
- Optional – Engagement for incoming exchange students
  Buddy program (only programs of TUM MGT; Campus Heilbronn or Campus Straubing): A written confirmation that you have worked as a buddy for incoming exchange students in the past (not required for current buddies – please upload a pdf file stating that you are currently a buddy)
  Accommodation database: the signed Conditions for participation and the document Accommodation offering for subletting a room (for accommodation in Munich only)
The application period starts in December each year and ends in mid-January. You have to apply one academic year in advance. Please apply via the TUM SOMex online application form. Do NOT use the TUM Portal for Outgoing Mobilities (MoveOn) to submit your application!

There are up to three application rounds:
- Main application period: approx mid-December - mid-January
- Clearing procedure: approx. early February
  For your second-round application, you can choose up to three new destinations for your study abroad and submit the relevant materials.
- Remaining places (if applicable): early March
  If you haven't taken part in the previous rounds, please send an email to outgoing@mgt.tum.de by mid-February if you want to be informed about the remaining places

Before your stay abroad

Around April / May, TUM School of Management’s International Office organizes and invites you to a networking event. At these get-togethers, you first get some information regarding your study abroad, and frequently asked questions get answered. You will have the special chance to network with students who have already spent their semester abroad at the same institution or with incoming exchange students from there. You should not miss the opportunity to hear first-hand about your new faculty, university and country in general.
After applying successfully for TUM SOMex (incl. ERASMUS+), TUM School of Management International Office will nominate you at the respective partner institutions. Please note that each partner university has different nomination deadlines. Therefore, some students will receive information earlier than others.

After the nomination, you will be informed about all required application documents for directly applying to the university by us or by our colleagues at the partner institutions abroad. Please make sure to also check the deadlines yourself. Not all partner universities send information after the nomination. You then need to follow the individually given instructions on needed documents and comply with deadlines. You are responsible to apply on time.

If you are going on exchange with ERASMUS+, please make sure you also prepare all required documents for your grant.
We strongly advise to prepare a Learning Agreement for the courses you plan to pass during your stay abroad. This might already be necessary for the application at your host university.

For ERASMUS+ students, it is mandatory to complete an Online Learning Agreement (OLA) before the start of semester abroad. At TUM School of Management, this involves a two-step procedure:

1. Complete PDF-Learning Agreement for ERASMUS+ students (PDF). See manual here.

2. Transfer information into the Online Learning Agreement. See manual here.

For students going to non-ERASMUS countries, it is not mandatory, but highly recommended to submit a "Learning Agreement for students going to non Erasmus countries" to outgoing@mgt.tum.de about 3-4 weeks prior to the semester start at your host university.

Keep in mind: We expect our outgoing students to take study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university.

For further information on how to choose courses that can be transferred to your studies at TUM, please scroll down to "How to get credits transferred" in the section Credit Transfer.

During your stay abroad

You have the official admission to one of our TUM SOMex (incl. ERASMUS+) partner institutions. Congratulations! You will gain international experiences and unforgettable memories, improve your language skills, learn about a new academic system and expand your horizon.

To make your stay run smoothly, our colleagues in charge of incoming students at your host university will support you. If we can provide assistance from a distance, do not hesitate to contact us, too.

You may change your learning agreement after arriving at the host university. If you are an ERASMUS+ student, please respect the ERASMUS+ requirements. For more information on the ERASMUS+ learning agreement please have a look at the guide on “How to fill out a Learning Agreement for Erasmus students”.

Please do not forget: As an exchange student, you are an ambassador of the TUM School of Management. Be a role model and share information with local students. We highly appreciate your participation at study abroad fairs or similar events. Please inform us about your participation and we will provide you with a package you may use. In terms of workload during your exchange, we expect you to take courses worth at least 15 ECTS.

Credit transfer

Studying abroad is as exciting as it is beneficial to your academic career. We expect our outgoing students to take and pass study-related courses worth at least 15 ECTS. You must also comply with stricter rules of the host university.

There are different credit transfer options. Please find the overview for your study program here:

🔗 Undergraduate programs
🔗 Graduate programs
1. Direct 1:1 transfer (substituting recognition)

Some courses taken during your study abroad can be directly recognized as equivalent to specific TUM courses. This is known as 1:1 recognition. For this to be possible the TUM course must appear in your study tree in TUMonline. You can find detailed information in our “Database for transfer of credits” which lists courses that have already been approved:

🔗 Database for transfer of credits (1:1 recognition)

If you plan to take a course abroad that is similar to a TUM School of Management course but is not yet listed in the database, you can request an equivalence check:
- For Students at Campus Munich (TUM MGT chair only!):
  Submit your request on the Platform PIM (login with your TUM credentials). Select the application type “Pre-Recognition”. You can start a recognition application on your dashboard. You can find a detailed user guide here.
- For Students at Campus Heilbronn or Straubing, or if the Chair is from a Different TUM School:
  Submit your request at the offering chair or center. Please send the form below and the course description to the appropriate contact person (see instructions in the form).
  🔗Confirmation of course equivalence of international modules (for chairs from a different school, students from Straubing and Heilbronn)
2. Electives (general recognition)

In addition to direct 1:1 recognition, you can also use courses taken abroad as elective modules. This is the most common form of credit transfer! The recognition of electives is handled by the International Office. Please follow the instructions outlined under Section 3: Learning Agreement below.

For detailed requirements regarding elective credit transfer in your specific study program, please refer to the PDFs above titled: Recognition of International Modules – [Your Study Program]. These documents outline which types of courses can be recognized as electives and what criteria must be met.

3. Learning Agreement

Before leaving on your semester abroad, you need to prepare a Learning Agreement for the courses you plan to pass during your stay abroad. Make sure to send the course descriptions of all courses as direct links or official PDFs provided by the host universities when you submit your Learning Agreement. We cannot sign your Learning Agreement if we don't have information on the courses you wish to take.

ERASMUS+
- For ERASMUS+, you have to complete an Online Learning Agreement (OLA) before the start of semester abroad. In order to be able to complete the OLA correctly, there is a two-step procedure:
  
  1. Complete the "PDF-Learning Agreement". You need help? We have provided a guide on “How to fill out the PDF-Learning Agreement for Erasmus + students".
  2. After getting back the approved TUM Learning Agreement for ERASMUS+ students by the TUM MGT International Office, transfer the information into the OLA Platform. “Manual: Online Learning Agreement (OLA) for ERASMUS+ students”
NON-ERASMUS & FREEMOVER
- If you study at a university that is not a part of ERASMUS+ or if you are planning a Freemover stay, you can submit our “Learning Agreement for students going to non-ERASMUS countries and freemover students”.
- You need help? We have provided a guide on “How to fill out the Learning Agreement for students going to non-ERASMUS countries and freemover students”.
SHORT-TERM PROGRAMMES
- If you are going abroad on a short-term programme (summer/winter schools, Athens, EuroTeQ, etc.), you can submit our “Learning Agreement for students going on short-term programs”. You can find the guide on how to fill it out here.

After your stay abroad

All TUM SOMex students will receive an email with relevant information to wrap-up the exchange around the end of their stay abroad (approx. December or June). A brief overview is below.

1. Confirmation of Stay

Get it signed no earlier than 5 days before your last activity at the host university
ERASMUS+ students: Template available in Moodle (TUM Global & Alumni Office)
Non-ERASMUS students: see Download Center: International Exchange Programs > International.

2. Upload your Transcript of Records (ToR)

If TUM receives your ToR from the host university, it will be forwarded to you.
Contact your host university's coordinator for ToR-related questions.

3. Complete Credit Transfer

For students from Campus Munich and Heilbronn:
Please submit your application via the Platform PIM (login with your TUM credentials). Select the application type “Subsequent recognition” and start your application on your dashboard. You can find a detailed user guide here.

You need the following documents:
1. Official Transcript of Records (signed, stamped, or with a verification link)
2. Signed Learning Agreement (For Erasmus+ students: PDF-LA, not OLA)
- If no Learning Agreement has been signed before/during mobility, you need the official course descriptions.
For students from Campus Straubing:
Submit the following to recognition@mgt.tum.de:
1. Official Transcript of Records (signed, stamped, or with a verification link)
2. Signed “Form for Academic Recognition after mobility”
3. Signed Learning Agreement (For Erasmus+ students: PDF-LA, not OLA)
- If no Learning Agreement has been signed before/during mobility:
  - official course descriptions and/or
  - signed "confirmation of course equivalence" for direct 1:1 recognitions.
- Subject line: TUM student ID number, study program and TUM campus.
The expected processing time is 3-4 months. Only one recognition request is processed per exchange. The request must be submitted no later than the end of the semester following your exchange semester. No changes can be made once the request has been processed.

4. Write Your Experience Report

5. Complete the TUM SOMex Survey

6. Attend Networking Event

ERASMUS+ students: Complete any additional tasks related to the ERASMUS+ Grant (TUM Global and Alumni Office).

Contact

Selina Schwarz

International Office, Program Coordinator - Erasmus+ (except FI, IS, NO, SE), Swiss-European Mobility Program (SEMP), Freemover (Europe), Internships: Outgoing

outgoing@mgt.tum.de

+49 89 277 809 618

Room 3550 Student Hub

Consultation hours

In person: Wednesday, 9:30 am - 12 noon, room 3550 (Student Hub, Campus Munich)

Phone/Zoom: Tuesday, 3 pm - 4:30 pm
Link: https://tum-conf.zoom-x.de/j/67835088684
Anke Dautel

International Office, Program Coordinator – Erasmus+ (Norway, Finland, Iceland, Sweden): Outgoing

outgoing@mgt.tum.de

+49 (7131) 264 18612

Room D.4.17

Consultation hours

Phone/Zoom: Monday: 8.15 a.m. – 9.15 a.m. | Thursday: 8.30 a.m. – 10.30 a.m.

Link: https://tum-conf.zoom.us/j/8487232404

Passcode: 330660

I will be out of the office from December 22, 2025, until January 7, 2026. No student visiting hours during this time.
Eva Schmidhuber

International Office, Program Coordinator - non-Erasmus, Freemover (outside Europe): Outgoing

outgoing@mgt.tum.de

+49 89 277809667

Room 3550 Student Hub

Consultation hours

In person: Wednesday, 9:30 am - 12 noon (Room 3550, Student Hub, Campus Munich).

Phone/Zoom: Monday, 2 pm - 3:30 pm

No consultation hours on Monday, December 1.

Programs

Campuses

Faculty & research

Entrepreneurship

Corporate Connect

About

Undergraduate programs

Graduate programs

Professional master program

Executive MBA programs

International exchange programs

Summer schools

Munich

Heilbronn

Straubing

Academic Departments

Research centers & partner research centers

Research at TUM Campus Heilbronn

Bachelor in Management & Technology

Master in Management

Going abroad

Thesis

Career Services

Going abroad with TUM SOMex (incl. ERASMUS+)